Submetering vs. RUBS

Landlords at apartment buildings, mobile home parks and other multifamily dwellings have a choice when it comes to maximizing utility cost recovery. In this post, we break down submetering vs. RUBS, including:

  • How to deploy each option
  • The benefits of both
  • When one is a better choice than the other

But before we dive into the choice of submetering vs. RUBS, we should cover why you’d be choosing in the first place.

Submetering vs. RUBS for apartments

Improving Utility Cost Recovery

Utilities like water and sewer, electricity and natural gas (to say nothing of internet, cable and trash) can dramatically affect a property’s net operating income. Every dollar a landlord can’t recovery in utility costs eats into profits.

Enter utility allocation.

Submetering and RUBS (short for ratio utility billing system) are solutions designed to allow property owners and managers to fairly allocate utility costs among residents. In addition to dramatically improving utility cost recovery, both are shown to:

The latter is particularly important, as a rough property value can be determined through the formula:

NOI/Market Cap Rate = Property Value

The greater the NOI, the greater the property’s value. And the better the utility cost recovery, the greater the net operating income.

Obviously, improving utility cost recovery is a good thing. Doing it justly and equitably is just as important.

That’s why submetering and RUBS exist.

Submetering vs. RUBS: Which Is Better?

Both utility submetering and ratio utility billing have their pros and cons.

Pros and Cons of Utility Submetering

Utility submetering involves the installation of physical meters for each residence downstream of the master meter. This allocates water, electric or gas usage for each unit, as well as common areas.

Meter readings are taken automatically or manually and sent to a utility billing company. This firm produces and delivers a bill for each resident, collects payment, and remits it to the landlord. The landlord, meanwhile, pays the utility company and recovers all but common area costs.

True submetering is the most accurate method for determining each unit’s utility usage. Additionally, it:

  • Provides rich data for utility system troubleshooting and leak detection
  • Gives residents greater control over their own utility usage and costs
  • Adds physical infrastructure, further increasing property value

Submetering, however, is more costly than RUBS. Some older system configurations may not allow for submeter installation. And some states limit the ability to submeter utilities.

Pros and Cons of RUBS Billing

A ratio utility billing system, or RUBS, allocates utility costs according to a formula. It does not require the installation or reading of submeters.

The biggest benefits of RUBS are ease and cost. It can be implemented simply and quickly, since it is not necessary to purchase or install physical equipment. And a good utility billing provider can help you rapidly create an industry-accepted formula based on factors like:

  • Unit square footage
  • Number of occupants
  • Amenities
  • Number of bedrooms and bathrooms

Just like with submetering, a utility billing partner can create and deliver bills, collect payments and remit to the landlord monthly.

RUBS, however, is less precise than true submetering. Costs are estimated, giving residents less control over their usage and bill. Additionally, it does not offer data on usage in specific areas, reducing the ability to proactively fix mechanical issues.

Some states, such as North Carolina, Mississippi and Massachusetts, generally do not permit RUBS billing. Others, such as Florida (depending on the county) and Delaware (for newer systems), limit it in some cases.

Submetering vs. RUBS: The Verdict

There is no one-size-fits-all answer to the question of submetering vs. RUBS. It depends entirely upon your situation, your facility and your needs.

Either allocation option, however, will increase utility cost recovery, driving NOI, tenant satisfaction and property value.